The Drama Desk is purpose-built for school theater directors — from audition registrations to permission slips, from budget tracking to program night.
Between managing students, chasing permission slips, tracking budgets, and coordinating rehearsals — the administrative load is real. Most directors are doing it across five different tools (and a notebook).
Media releases, participation agreements, field trip forms — tracking who's signed what across 60 students is a full-time job in itself.
Building a 40-rehearsal schedule one line at a time, then updating it when conflicts arise, then communicating it to everyone — over and over.
Handwritten evaluation sheets, email registrations, callback notes in a notebook. Casting decisions are made on memory instead of data.
Or in a spreadsheet that's already three versions out of date. Royalty fees, costume rentals, ticket revenue — all scattered.
No easy way to get the right message to the right people — cast families vs. crew families vs. the full program. And no record of what you sent.
Who has an EpiPen? Who's still pending their media release? Which guardian is chaperoning? Finding those answers shouldn't take 20 minutes backstage.
The Drama Desk covers the full arc of running a school theater program — from the first audition notice to the final strike report.
Every module is built around how school theater actually works — not how a generic project management tool thinks it works. Students have grade levels and guardians. Permissions have due dates and reminder flows. Auditions have cycle-specific registration forms you can share by link.
Data lives securely in the cloud — sign in from any device, any browser, any time.
Track every production with status, dates, venue, playwright, rights, and notes.
CoreFull profiles with grade, eligibility, media release, conflicts, guardian links, and production history.
CoreGuardian records linked to students, with contact info, volunteer interest, and communication history.
CoreUser-defined form types, per-student tracking grid, due-date alerts, and one-click reminders.
CoreCycle management, evaluation scoring, callback tracking, cast assignments, and online registration forms.
CoreCreate time slots per cycle, assign students, or bulk-generate a full schedule in seconds.
NewSchedule builder generates a full block of rehearsals from a date range and day pattern in one step.
CoreTrack performance dates, venues, house managers, stage managers, and chaperone assignments.
CoreInternal announcement board with audience targeting and a public-facing board for guardians.
CorePer-production income and expense ledger with categories, running totals, and surplus/deficit summary.
CoreTrack licensors, fees, payment status, max performances, expiry dates, and contacts.
NewLog house capacity, tickets sold, comps, and revenue per performance. Auto-calculates house percentage.
NewNine-field measurement records per student per production, with fitting status tracking.
NewCostumes and props inventory with character, actor, source, status, and quick-change notes.
CoreTrack flats, platforms, furniture, drops, and set dressing with dimensions, location, and status.
NewAssign board ops, spot ops, deck crew, wardrobe, and other positions per performance or rehearsal.
NewExport any production's full rehearsal and performance schedule as an iCal file or printable list.
NewAuto-generate a print-ready playbill from your cast evaluations, production team, and performance data.
NewMap cover relationships — primary, understudy, swing — with type classification per role.
NewLog every script issued — person, version, number, date out, return date, and lost/returned status.
NewOne-page printable quick-reference of student medical and allergy notes for field trips and show nights.
NewTrack guardian volunteer time by event, role, and production. Running totals per guardian.
NewAutomatic audit trail of every email blast and permission reminder sent. Manual entries too.
NewContact cards for costume houses, lumber yards, lighting companies, and other recurring suppliers.
NewThe Drama Desk follows the natural shape of a school theater season — every module connects to the next.
Share a link — students register online. Their info lands directly in your cycle.
Score each auditioner, mark callbacks, assign roles. Generate the cast list instantly.
Set a date range and days of week — the schedule builder does the rest. Export to iCal.
Track permissions, send reminders, and give guardians a portal to stay informed.
Tech crew assigned, program printed, medical reference ready, chaperones confirmed.
Budget closed, scripts returned, volunteer hours logged. Ready for the next show.
The Drama Desk includes public-facing pages your students and families can use — no login required on their end.
The administrative part of directing is invisible work. It happens before the first rehearsal, after every run-through, and at 11pm when the permission slip emails start coming in. It deserved a real tool.
Beta participants get full access at no cost for the full length of the beta testing period. In return, I ask for honest feedback — what's broken, what's missing, what's actually useful. Your input shapes what this becomes.
Full access to every module for your school's theater program, at no cost for the full length of the beta testing period. Cloud-backed data, secure sign-in, available on any device.
Beta participants will be notified before any paid tier is introduced. Founding users receive preferential pricing.
Join the beta and help shape the Drama Desk into exactly what school theater directors need.
Beta Sign-Up →